PCTime FAQs

Modified on Fri, 30 Jun, 2023 at 3:50 PM

General Questions

How do I submit my timesheet?
1. Click on the airplane icon in the header bar to publish your timesheet to PC Portal. If you click the dropdown icon next to the airplane, you can also automatically open PC Portal in your web browser after your timesheet is published.
How do I start or stop tracking of a job?
1. Click the green Play button in a job row to start tracking. Click the blue Pause button in a job row to stop tracking. You do not need to stop tracking a job before starting a new one – the app will automatically stop the running timer when starting another one.
How do I remove a job from my timesheet?
1. Click the red trashcan icon in a job row to delete a job. You will be prompted to confirm the deletion first.
Does lunch count towards my time?
1. No, lunch does not count towards your time. The tracker is there for your convenience if you would like a method to track how long you’ve been at lunch. You can turn this row off in settings if you do not want to use it.
PC Time is missing a client in the client list, how do I refresh the list?
1. Opening the Client side bar (click the people icon in the top right of the header bar) and click the Refresh Client List
2. Press CMD+R (Mac) or CTRL+R (Windows) to refresh the client list
How do I add a new client to my timesheet?
1. There are multiple ways to add a client to your timesheet in PC Time:
  - In the Add New Entry section, you can type in a job code and the app will automatically fill out the client and project for you.
  - In the Add New Entry section, you can type in a client name and project name (you can only enter a project name after a client has been entered). Both client name and project name will give suggestions once you’ve entered 3 characters. Once a client and project are selected, the client code and job code will automatically be selected.
  - If you have the Drag and Drop setting enabled, you can drag and drop files in the section that says “Or drag files here…” files must contain the complete job code for the first 9 characters of the name (0999.0077). Everything after the job code will be automatically added to the description. If the job code is invalid, the file name will be added to the description.
  - Open the client sidebar (the people icon in the top right corner of the app) and manually scroll through the client list to find the job you are looking for. Once you find it, click the code to automatically add it to your timesheet.
  - In the client sidebar, use the search bar to find a job. You can search by Client Name, Project Name, orJob Code.
    - This field is not case sensitive, but spelling matters. If you are searching for a job with the words “ad-hoc” but search “ad hoc” the job code you are looking for will not appear.
  - Click a job code from your Recents or Favorites list.
2. Once a client has been entered into the Add New Entry field, click the blue Plus button to add it to your timesheet.
3. If you’ve made a mistake and want to reset the new field completely, click the spinning circle icon to reset the field.
How do I favorite (or unfavorite) a client so I can easily access it in the future?
1. Open the client sidebar (click the people icon in the top right of the header bar) and find the job you wish to favorite. Once you find it, click the Star icon.
2. If you would like to unfavorite it, click the filled in star icon.
How do I view the “rounded” time (2.25hr, 5hr, 7hr, etc…)?
1. Click the Hourglass icon in the top right corner of the header bar to toggle between “full” time and “rounded” time.
I forgot to submit my timesheet yesterday, or I forgot to do my timesheet completely yesterday (or any other previous day). How do I change the date?
1. Click on the Calendar icon in the top left corner (next to the PC Time) to open the Calendar sidebar. Click on the date you need to change the active date to.
  - The current date (according to your computer) is circled in blue.
  - Any dates that have an existing timesheet will have a blue dot below the date.
  - If you’ve changed PC Time to a different date than the one your computer shows, the currently selected date will be highlighted with a filled in blue circle.
2. Once you’ve changed to the date you need to submit, fill out your timesheet (if necessary) and click the airplane icon to publish.
My computer crashed and I didn’t save my timesheet, do I need to recreate my timesheet?
1. PC Time automatically saves your timesheet whenever any of the following actions are performed:
  - Adding a new client to your timesheet
  - Removing a client from your timesheet
  - Starting the timer
  - Every 5 minutes when a timer is running (except for lunch)
  - Stopping the timer
  - Changing the date
2. PC Time stores 180 timesheets (roughly 6 months). Once 180 timesheets have been created, PC Time will automatically delete the oldest timesheet (by date, not by oldest modified) and replace it with the newest.
  - Timesheet files are very, very small. Storing 180 timesheets will not impact the storage on your computer in a meaningful manner.
3. You can also manually save a timesheet by pressing CMD+S (Mac) or CTRL+S (Windows) to save a timesheet in the directory of your choosing.
  - Timesheets saved this way do not affect 180 timesheet limit, and will not be deleted by PC Time.
Help! My issue isn’t covered here!
1. Send an email to pctime@partnercomm.net to request help.

Settings Questions

How do I open the settings menu?
1. Click the Gear icon in the top right of the header bar (middle icon) to open the settings menu, or press CMD+L (Mac) or CTRL+L (Windows) to open the settings menu.

General Settings Questions/Explanations

Auto Add Items to Timesheet
1. If turned on, this item will automatically add jobs to your timesheet when selecting from the client sidebar or dragging and dropping a file, instead of adding it to the “Add New Entry” field first.
2. This setting is ON by default.
Autostart Timer
1. If turned on, this will automatically start the timer for a new job as soon as it’s added to your timesheet.
2. This setting is OFF by default.
Open Intranet Site on Publish
1. If turned on, this setting changes the default action of clicking the airplane icon. If this setting is on, PC Portal will automatically be opened in your browser after publishing a timesheet.
2. This setting is OFF by default.
Show Descriptions
1. This toggles the gray bar above your timesheet showing the description of each field (Client Code, Job Code, Client Name, etc…)
2. This setting is ON by default.
Show Weekly Time
1. If turned on, this adds a weekly time value to the CALENDAR SIDEBAR. This value is a rough estimate of the total amount of time for the current week. It only includes time added in the PC Time app. Any time added directly on PC Portal is not included in this number.
2. This setting is OFF by default.
Open Intranet Site
1. Clicking this button will open PC Portal in your web browser.
Import Timesheet
1. This button allows you to import a saved timesheet file from both PC Time and PartnerClock. The file MUST be named with the YYYY-MM-DD.time format. Any other names may cause issues.
Save Timesheet
1. This opens the save timesheet dialog, in the same way pressing CMD+S (Mac) or CTRL+S (Windows)
Reset Timesheet
1. This resets the current timesheet to the blank template with the 0999.0043 job code.
Sign Out
1. This button opens the sign out dialog.
  - Full Sign Out
    - Deletes all automatically saved timesheets, resets all preferences and user data. (Timesheets manually saved are not affected)
  - Partial Sign Out
    - Signs your user account out of PC Time, but retains all auto-saved timesheets, preferences and user data.

Timesheet Settings Questions/Explanations

Allow Empty Jobs in Timesheet
1. If turned on, this setting allows you to add jobs to your timesheet without a valid job code. Useful to start tracking a job if you begin working on something before knowing the job code.
  - You will not be able to submit your timesheet until a job code is added.
2. This setting is ON by default.
Allow Manual Entry of Rounded Time
1. If turned on, allows you to manually edit the “rounded” time value of a job in 15 minute intervals. Will reset any tracked seconds.
  - If you’ve tracked a job for 3 hours, 12 minutes and 20 seconds the rounded time for this job would show as 3.25. If you were to edit the rounded time to show 3.5 (or anything else) the job would show 3 hours, 30 minutes and 0 seconds when changing back to full time.
2. This setting is OFF by default.
Divider Between Job Categories
1. If turned on, adds a divider between Job Code and Client Name, Job Name and Description, etc…
2. This setting is ON by default.
Floating Active Job
1. If turned on, this setting will move the active job (if a timer is currently active) to a sticky position at the bottom of PC Time. This is useful if you have a large amount of entries in your timesheet to keep it always in view.
2. This setting is OFF by default.
Floating New Client
1. If turned on, this setting will move the Add New Entry field to a sticky position at the bottom of PC Time.
2. This setting is OFF by default.
Show Client/Project Code Fields
1. This setting toggles the code fields on or off. This setting is useful if you add jobs to your timesheet using the client sidebar, or by manually entering a client name or job name instead of typing the job code.
2. This setting is ON by default.
Show Drag and Drop Field
1. This setting toggles the Drag and Drop field in the Add New Entry section on or off.
2. This setting is ON by default.
Show Lunch
1. This setting toggles the lunch field on or off.
2. This setting is ON by default.
Sortable Timesheet
1. This setting allows you to drag and drop your timesheet to reposition jobs in your timesheet.
2. This setting is ON by default.

Client Sidebar Settings Questions/Explanations

Exclude Favorites From Recent List
1. If this setting is on, a job code in your favorites list will be excluded from the Recents list so jobs do not appear twice at the top of your client sidebar.
2. This setting is ON by default.
Show Expanded Time
1. If this setting is on, the default time will be “expanded” (showing hours, minutes and seconds). If turned off, “rounded” time will be the default (5.5, 7.25, etc..)
2. This setting is ON by default.
Show Favorites
1. If this setting is on, this will allow you to favorite clients for easy access in the client sidebar. There is no limit to the amount of favorites you can have.
2. This setting is ON by default.
Show Recent Jobs
1. If this setting is on, this will show the 10 most recently used clients in your timesheet in the client sidebar.
2. This setting is ON by default.

Miscellaneous Settings Questions/Explanations

Confirm Duplicate Entries
1. If turned on, this setting will show a popup before allowing you to add an item to your timesheet if that item already exists in your timesheet.
2. This setting is ON by default.
Confirm Publishing
1. If turned on, this setting will show a popup confirming that you would like to publish your timesheet before publishing it to PC Portal.
2. This setting is ON by default.
Confirm When Deleting Entry
1. If turned on, this setting will show a popup confirming that you would like to delete an entry in your timesheet before deleting it.
2. This setting is ON by default.
Publish Items with No Time
1. If turned on, this setting will allow you to publish your timesheet if you have items with no time tracked.
2. This setting is OFF by default.
Show Advanced Settings
1. If turned on, this setting enables the Advanced menu.
2. This setting is OFF by default.

Customization Questions/Explanations

I’m not a fan of the default colors of PC Time, can I change them?
1. Yes! PC Time was built to be as customizable as possible. Open the settings menu (click the Gear icon in the top right of the header bar, or press CMD+L (Mac) or CTRL+L (Windows)) and change the tab to Colors.
2. Once the colors screen is open, you can change the default color of all the colors the app uses. The information icon next to the color preview box will give you an idea of where each color is used.
I made a mistake when changing the colors, can I revert back to the default colors?
1. Yes! In the colors menu, click the “Reset Colors” button to have all colors changed back to their default value. This button is excluded from all customizations, so you will always be able to see and read it, no matter what may happen with your customizations.
The app is too big or too small, can I change that?
1. Yes! In the Miscellaneous settings menu, toggle on “Show Advanced Settings” to add the Advanced option to the settings menu. This menu can be used to change the size of everything in PC Time.
2. If you make a mistake and can no longer read/use something, you can always click the red “Reset Sizes” button to reset back to the default values. This button is excluded from all customizations, so you will always be able to see and use it if necessary.
3. Changing these values is done at your own risk. PC Time was built with the default sizes in mind, so support will not be provided to any issues that may arise with readability or usability from changing these settings.
  - That said, most changes should be able to be made without issue.

If you have additional questions that aren't answered here, please send us a message in the Teams channel PartnerComm > PC Time or by sending an email to pctime@partnercomm.net